Spring Executive Meeting 2009
Sunday, May 17, 2009Cottage of Carolyn Dobson
Call to Order: 9.30 am, Executive members present:
David Golem, Carolyn Dobson, Glenda Opsahl, Judy Platt, Marlene Pollard,
Rick Burke, Steve Churchill, Gary Goodfellow, Anthony Genovese, Dave Langman
Motion to accept minutes – Rick Burke 1st, Glenda Opsahl 2nd, all accepted
Schedule of Events for 2009 Season
- Add a rain date to the announcements for the Regatta – Saturday, July 11, 2009 with a rain date of Saturday, July 18
- It was confirmed that association will proceed with a lunch after the Annual membership meeting – Sunday, August 2, 2009
- A sub-committee was formed to organize plans, they are to meet on July 4 at Carolyn’s
- Walk/Run event – Saturday, August 15, 2009
- Water Front Concert - Sunday August 16, 2009
- 2009 Fall executive meeting – Sunday, September 13, 2009
- Dave Langman suggested that we should announce an open golf event. Anyone interested can meet at the River’s Edge Golf course on Tuesdays, which is half price day
- Discussion of a scavenger hunt and also a night-time movie
Executive Positions to Expire
- President – as the position is now to be succeeded by the person in the Vice President position, Steve Churchill will being taking on the role
- Position of Vice President will now be vacant
- Membership, Marlene will continue if no-one else expresses interest
- Social Director, Carolyn will continue to stand if no-one is interested, the association to address the idea of an assistant position
- Positions to be posted on site and requests for volunteers for social events and membership canvassers
Lake Stewardship
- Rick will advise when he is testing water in order that some-one can take samples in to Peterborough
- Pumping of septic tanks, Anthony to put on website that people are to contact Rick if they would like to participate in a volume pricing programme. Don Tripp will be giving a group discount
- Discussion with contractors regarding volume discounts for rebuilding septic systems will be deferred until a future date
Financial
- The association continues to be in a good financial position
- Interest % is good considering current rates
- Goal is not to create profit but build a fund for membership activities and also to maintain a contingency fund for lake matters
- Discussion whether we should post the financial report on the website, all agreed
T-Shirt Fundraising
- Fundraising efforts have proven to be very good, the association is agreed that we will maintain. T-shirts will continue to be sold at all events.
- Dean Butler should be invited to join a meeting to discuss the T-shirt programme
Website Utilization
- Decommission steenburglakeassociation.com, now replaced with steenburglake.com and steenburglake.org
- Discussion of the webcam on Anthony’s cottage, takes shot every ½ hr unless power goes out, takes 6 hrs to reset
- He runs it spring through fall and Marlene volunteered to take it in the winter
- It is a wireless AC adapter, could have multiple cameras and live video
- Purchase of another camera was put to vote, cost would be $183 + delivery
Marlene 1st, Rick 2nd, all in favour
- Bancroft marine will take a full page ad with logo on the site for $200
- Discussion of Paypal, 2.9% + .30 transaction, can be use to collect membership fees and works like a bank account
- All executive have linked email addresses, an upgrade to our website package would allow for additional addresses to all who request.
Limerick Township Bylaw Changes
- Has only been posted on the website forum as of this spring
- discussion of the association adopting a bylaw as a lake association or should we be a “support the theory and premise” of the Limerick township, role could be of education only
- It was determined to be too large an issue to be discussed in a short time frame.
New Business
Internet
- discussion of various internet choices and the options available, microwave, satellite service and antennas
- only a few responses to the questionnaire were provided
Nature Trails
- maps show the trails around McGeachie Conservation area
- Ministry of Natural Resources may be able to provide services of a junior ranger or naturalist to identify species
- Connection to the crown land to add trails could also be done and possibly work done to a small bridge on the property that would connect some of the routes
- A naturalist club in Bancroft has contacted Dave regarding interest in the trails
- Discussion of creating a association director to oversee maintenance and junior ranger programme
- Noted that it will increase usage at the beach, although the township does have some money to build a parking lot at McGeachie site
OPP Response
- the response to the break-in on the East Bay road was inadequate at best, the township will send a formal letter of complaint to the local office
Newsletter
- discussion of the cost of advertising, clarification is required, a policy needs to be in place for all the differing formats; size, with or without logos
- mailing costs are still partially covered by Bonnie McLean-Dyas as she places a flyer with the mailing of the newsletter
Meeting adjourned at 11:55 am