Steenburg Lake Community Association

Steenburg Lake Coummnity Association Bi-Laws

This organization shall be known as the Steenburg Lake Community Association and is organized for the following purposes, to wit: 

  1. To protect the interests of Steenburg Lake property owners and to foster co-operation with township officials.
  2. For mutual assistance of its members and to better social relationships.

 

  1. MEMBERSHIP
    1. Membership in the Association shall be available to all property owners and their immediate families, whose property borders on either side of the North Steenburg Lake Road commencing at the public beach, up to and including Maple Landing and the South Steenburg Lake Road after the first major “T-intersection”.
    2. Associate Membership  -  individuals and their families who rent cottages on Steenburg Lake and are interested in the aims and objectives of the association may apply for Associate Membership after 3 years of consecutive summer residence (two weeks per summer minimum) at Steenburg Lake. A letter of request shall be directed to the current Lead Director for Membership along with a cheque in the amount of the current annual association dues.
    3. Honorary Membership – by action of the Executive Committee, honorary membership may be awarded to member of the association who, in the opinion of the Executive Committee, has rendered valuable assistance or worthy enterprise to the lake community, or who has been in residence for 50 consecutive years (two weeks per summer minimum. Certificates will be issued to these members).
  1. PRIVILEGES
    1. Any member of the family of a property owner shall be eligible for any office in the association, save that of President. This office shall be held by a property owner. Property owners shall have the only voting rights but may confer proxy privileges on a member of their family or may express their wishes by mail to the Secretary when a vote is scheduled.
    2. In all other respects the entire membership shall enjoy equal privileges.
  1. OFFICERS
    1. The officers of the association shall be President, Vice-President, Recording Secretary, Treasurer and Lead Directors. It is anticipated that the VP will eventually assume the role of President.
    2. Any officer may be suspended for cause by two-thirds majority vote at any general meeting of the association.
    3. There shall be four standing committees, each chaired by an elected Lead Director. Membership on those committees shall be composed of volunteer from Association members and Associate members. Committee size shall be determined by a Lead Director of that committee. Those committees are: Membership, Social, Municipal Affairs and Lake Stewardship (environment natural resources).
  1. ELECTIONS
    1. The officers shall be elected at a general meeting and shall hold office for three years. Elections shall be staggered with up to three new officers elected each year.
    2. Candidates may volunteer from the floor. Nominations from the floor must have consent of the individual prior to being nominated.
    3. No officer may serve more than three consecutive terms in the same office.
  1. MEETINGS
    1. A general meeting may be called by the Executive Committee at anytime but not less than once each fiscal year.
    2. Specific meeting for specific purposes may be held at any time and place at the call of the President or on written demand of at least ten percent of the property owners.
    3. A quorum for the purpose of transacting business at a general meeting of the association shall consist of a majority of officers plus member (or their authorized representatives) of not less than 20 percent of the total membership. Each property has one vote by a property owner or a written authorization for another family member to register that property’s vote.
    4. Motions shall be passed by a majority vote of all authorized members present or in written proxy at a general meeting.
    5. Accepted parliamentary procedure shall be followed at all general, executive or committee meetings of the association.
  1. COMMITTEES

Special committees shall be established by the Executive Committee with a chairperson for each such committee appointed. The committee chairperson may select the desired membership.

  1. FINANCES

Annual dues are to be set by the Executive Committee and shall be collected by mail and completed through the annual canvass. Payment of dues by the property owner shall constitute membership in the association and must be paid by the date of the annual meeting. Non-payment of dues automatically forfeits membership.

    1. The Treasurer shall be the custodian of all moneys and shall publish an annual accounting of the fiscal position of the association in the fall newsletter.
    2. Cheques or cash covering disbursements of the association shall be signed by the Treasure and funds maintained in a trust account in a chartered bank.
  1. INSURANCE

An insurance policy will be maintained covering liability for all officers, committee members and association member participants in authorized association events.

Amendments to the by-laws were approved at general meeting on August 8, 1964; August 6, 1989; August 2, 1993; August 6, 1995; August 3, 1997 and August 5, 2007.